Time slot vs. dynamic driver arrival management
52% of all booked time slots are not kept.
Despite slot booking: drivers arrive too early, too late or not at all.
What follows: Traffic jams at the factory gate, queries, useless waiting times.
This is exactly where Heylog comes in – digitizing where others stop.
Study Insight - The reality at the farm
Traffic jam at the entrance – CargoClix study with 622 logistics service providers
42% see no improvement in waiting times
48% see no reduction in the bureaucratic burden
Only 4% accept more than €1 per time slot
CONCLUSION: Slot systems promise a lot – but rarely deliver efficiency.
What traditional systems promise - and what Heylog really solves
Classic time slot management solutions on the market vs Heylog approach. Our solution was developed by long-standing industry experts together with partners such as Schmitz Cargobull and LKW Walter.
| Topic | Classic time slot management | Heylog |
|---|---|---|
| Slot booking | Fixed, 24h in advance | Dynamic & ETA based |
| Rebooking | Manual, chargeable | Automatic, free of charge |
| Subcontractors | No access | Via link or QR (without app) |
| Communication | Phone, on site | WhatsApp & browser with translation |
| Safety briefing | On site | Mobile & digital |
| Documents | USB, paper | Cell phone photo, automatically as PDF |
| Process control | Limited | Fully digital |
| Start-up effort | Weeks, hardware required | 2h without IT setup |
Time slot management ends - exactly where the actual effort begins
Why classic slot systems fail
Drivers do not appear → Processes blocked
Safety instruction only on site & in German
Missing documents → Queries
No involvement of subcontractors
No reaction to delays possible
Heylog is flexible, integrates everyone – and saves time from the first delivery.
Sample calculation - ROI
Simply calculate the potential savings and efficiency gains with Heylog. Apart from saving money and time, all stakeholders benefit from simpler and more orderly processes.
50 slots per day –> 25€ / day inefficient –> 500€ / month loss
With Heylog: same costs, but without idle time, inquiries or additional effort
ROI calculator
Would you like to calculate your ROI together with our experts?
Arrange a free consultation today in which we will be happy to evaluate your individual savings potential.
Why Heylog?
Every logistics operation is different – and Heylog adapts. With customizable workflows, driver processes can be individually designed without IT effort. You can either use our templates or simply build your own.
Dynamic time slots - Live ETA
No fixed system - each process can be flexibly adapted and optimized.
Digital documents & safety instructions
Live assignment to the ramp & status updates
Multilingual communication - automatically translated
100% GDPR-compliant & without new hardware
"Heylog gives us full"transparency and an efficient digital process for driver arrivals - without any rigid slots, terminals or app constraints. This noticeably relieves our yard."
Markus Hollenhorst
Head of Logistics and Shipping @ Egeplast
All functions
Heylog not only revolutionizes time slot management but also optimizes feed control and yard communication.
Digital driver registration
Drivers register via QR code, WhatsApp or SMS – without an app, without a terminal, without waiting times.
Central communication
All messaging channels such as WhatsApp, SMS, Viber & Web Messenger in a single communication cockpit. No more switching between systems.
Automatic translation
Messages and instructions are automatically translated into 24+ languages so that every driver immediately understands what to do.
Order management
Full control over all ongoing, planned and completed deliveries with live status & real-time tracking.
Flexible workflows
No fixed processes – companies can individually design and optimize their own processes.
Digital document management
Drivers can digitally upload and sign waybills, safety instructions & arrival confirmations.
Live status & real-time tracking
Dispatchers and yard managers always have an overview of where drivers are and when they will arrive.
API & system integration
Heylog can be seamlessly integrated into existing TMS, ERP & logistics systems – via API or CSV import.
GDPR-compliant data processing
All data is stored securely on EU servers, encrypted communication.
Frequently asked questions
If you have any further questions, our staff will be happy to help you at any time! Simply write to us at [email protected].
How long does the implementation of Heylog take?
Do drivers have to install an app to use Heylog?
Can the software be customized?
Heylog is structured in such a way that it can handle as many use cases as possible without modifications, but only through configuration and workflows. However, if you have very individual ideas, please contact us and we will be happy to discuss your individual requirements and customizations.
Is Heylog GDPR-compliant and secure?
Can Heylog be integrated with our existing system?
As part of the rollout, Heylog takes care of the integration into your existing systems, for example SAP. WITHOUT setup costs, but a small monthly flat rate of approx. 200€.